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Pre-Participation Physical Examination Policy
Courtesy: Maryland Athletics
Release: 04/09/2013
The University of Maryland Department of Intercollegiate Athletics requires all student-athletes to receive medical approval / certification from a University of Maryland Team Physician BEFORE a student-athlete is issued equipment and/or permitted to attend any practice, strength and conditioning sessions, and/or compete in any intercollegiate athletic events.  The pre-participation physical examination must be administered by a University of Maryland Team Physician and must be completed on an annual basis
Parents and/or student-athletes are also encouraged to read and review the University of Maryland Sports Medicine's Medical Care and Insurance Procedures section of the website for pertinent information regarding University and Intercollegiate Athletics insurance coverage for students.

Incoming Student-Athletes

Incoming student-athletes must complete and return the Incoming Student-Athlete Packet in order to be considered for medical clearance / certification:  The Incoming Student-Athlete Packet includes the following forms that must be completed and returned:

  • Health History Questionnaire Form 
  • Health Insurance Information & Authorization Form 
  • Medical Examination & Authorization Waiver 
  • Supplement Notification Form  and
  • ADHD Medical Exceptions Notification and Statement.

Additionally, all student-athletes must provide a legible photocopy (front & back) of their Health Insurance Card and Prescription Benefits Card.

Every incoming student-athlete must also undergo a Pre-Participation Physical Examination done by a University of Maryland Team Physician.  The University of Maryland Pre-Participation Physical Examination will include, but is not limited to, the following:

  • Medical history review;
  • Height, weight, and vision screen;
  • Pulse, blood pressure, and cardiovascular screen
  • Sickle Cell Trait blood test (if applicable)
  • Mouthpiece mold fitting (football, lacrosse, and field hockey student-athletes);
  • Concussion Baseline Testing Battery
  • Medical Physical examination;  and
  • Orthopedic screening examination.

Selected individuals may also be required to complete additional tests such as:

  • Drug Test;
  • Blood test;
  • Urinalysis;
  • EKG and/or Echocardiogram;
  • X-ray, MRI, CT scan, and/or bone scan;
  • Isokinetic Evaluation; and/or
  • Other diagnostic test(s) as prescribed by the University of Maryland Team Physician and/or his/her designee.

If, for any reason, the student-athlete is not medically approved / certified for intercollegiate athletics participation, he/she will be notified by the University of Maryland Team Physician and/or University of Maryland Sports Medicine personnel at the end of the pre-participation physical examination.

  • Costs associated with any tests, consultations, and/or medical procedures needed to gain medical approval / certification for participation will be sent to the student-athlete's primary health insurance for payment first. 
  • Costs not paid by the student-athlete's primary health insurance may be paid by the University of Maryland at the discretion of the Assistant Athletic Director- Sports Medicine.

The University of Maryland Department of Intercollegiate Athletics reserves the right to refuse medical approval / certification for participation based on the medical opinion of the University of Maryland Team Physician and/or his/her designee. 


Returning Student-Athletes

To be considered for medical clearance / certification within the University of Maryland Department of Intercollegiate Athletics, returning student-athletes must complete the following materials on an annual basis-

  • Legible photocopy (front & back) of their Health Insurance Card and Prescription Benefits Card (if applicable);
  • Medical Examination Recertification Form(s).

Every returning student-athlete must undergo a physical examination done by a University of Maryland Team Physician and/or his/her designee.  The physical examination will include, but is not limited to, the following-

  • Medical history review;
  • Height and weight
  • Pulse, blood pressure, and cardiovascular screen;  and
  • Recertification / Interim Physical examination.

Selected individuals may also be required to complete additional tests such as:

  • Drug Test;
  • Vision screen;
  • Blood test;
  • Urinalysis;
  • EKG, Echocardiogram and/or other cardiology-related test;
  • X-ray, MRI, CT scan, and/or bone scan;
  • Isokinetic Evaluation, Functional Knee Test and/or a Shoulder Stability Test/Screen;
  • Other diagnostic test(s) as prescribed by the University of Maryland Team Physician and/or his/her designee.

If, for any reason, the returning student-athlete is not medically approved / certified for intercollegiate athletic participation, he/she will be notified by the University of Maryland Team Physician and/or University of Maryland Sports Medicine personnel at the end of the pre-participation physical examination.

  • Costs associated with any tests, consultations, and/or medical procedures needed to gain medical  approval / certification for participation will be sent to the student-athlete's primary health insurance for payment first. 
  • Costs not paid by the student-athlete's primary health insurance may be paid by the University of Maryland at the discretion of the Assistant Athletic Director- Sports Medicine.

The University of Maryland Department of Intercollegiate Athletics reserves the right to refuse medical approval / certification for participation based on the medical opinion of the University of Maryland Team Physician and/or his/her designee.



Tryout Student-Athlete Certification / Clearance Process  {effective July 1, 2010}
The University of Maryland Department of Intercollegiate Athletics requires all prospective "tryout student-athletes" to complete and submit the following information PRIOR TO the commencement of tryout activities:
  • Documentation of a physical examination by a licensed physician (MD or DO) within the last six (6) months that clears the prospective student-athlete to participate in intercollegiate athletics;
  • Documentation of a sickle cell solubility test (SST);
  • Tryout Student-Athlete Information Sheet and Checklist;
  • Tryout Release & Waiver of Liability form;
  • Assumption of Risk Form;  and
  • Show proof of valid personal / primary health insurance that provides coverage for intercollegiate athletic activities

The aforementioned information must be submitted to and reviewed by University of Maryland Sports Medicine personnel BEFORE a prospective student-athlete is permitted to attend any tryout activities, including, but not limited to practices, strength and conditioning sessions, etc., and/or be issued equipment. 

If the "tryout student-athlete" is selected to join a University of Maryland Intercollegiate Athletic team, the student-athlete must complete and return the Incoming Student-Athlete Packet  and undergo a pre-participation physical examination conducted by a University of Maryland Team Physician as per the aforementioned Incoming Student-Athlete policies and procedures BEFORE the student-athlete is issued equipment and/or permitted to further participate in any practice, strength and conditioning sessions, and/or compete in any intercollegiate athletic events.

If, for any reason, the tryout student-athlete is not medically approved for intercollegiate athletics participation at this point, he/she will be notified by the University of Maryland Team Physician and/or University of Maryland Sports Medicine personnel at the end of the pre-participation physical examination.

  • Costs associated with any tests, consultations, and/or medical procedures needed to gain medical approval / certification for participation will be sent to the student-athlete's primary health insurance for payment first. 
  • Costs not paid by the student-athlete's primary health insurance may be the responsibility of the student-athlete and/or the student-athlete's parent(s) and/or guardian(s).

The University of Maryland Department of Intercollegiate Athletics reserves the right to refuse medical approval / certification for participation based on the medical opinion of the University of Maryland Team Physician and/or his/her designee. 


Student Health Insurance Hard Waiver
  • The University of Maryland mandates that all students have primary health insurance.  All students entering the University of Maryland after May, 2009 must adhere to the University's health insurance mandate and must complete an online form to indicate whether they have health insurance and wish to waive the requirement or wish to purchase the University of Maryland's student health insurance plan (SHIP). 
  • Students should receive an email and/or letter from the University of Maryland University Health Center Insurance Office and must complete an online form by a specified deadline (usually early July) each academic year
    • After the specified deadline has passed, students will be automatically enrolled in the SHIP for the academic year and the total cost (~$1400.00) will be billed to the student's bursar account if he/she has not completed the required waiver process.  
  • Student-athletes and/or parents with questions regarding the University of Maryland's mandatory health insurance requirement can contact Darryl Conway (301-314-2663 or dconway@umd.edu), the University of Maryland University Health Center website (www.health.umd.edu/geninfo/insurance.html), email (health@umd.edu), and/or call the University Health Center Business Office at (301) 314-8165.
 Students who do not complete this waiver by the specified deadline each year will be automatically enrolled in the SHIP for the academic year and the cost of the health insurance plan (~$1400) will be billed to the student's bursar account.

Sickle Cell Trait Testing / Documentation

  • Effective August 1, 2010, all student-athletes must show documentation of sickle cell trait status.  This documentation must be on file within the Sports Medicine Department BEFORE a student-athlete is permitted to participate in any intercollegiate athletics activity, including any strength and conditioning workouts, practices, competitions, etc.

NCAA ADHD Medical Exceptions Process

  • Effective August 1, 2009, the NCAA has instituted a stricter application of the NCAA Medical Exception policy, and specifically for the use of banned stimulant medications to treat Attention Deficit Hyperactivity Disorder (ADHD)
  • Student-athletes who have been diagnosed with ADHD and/or have been prescribed stimulant medications (e.g. Ritalin, Strattera, Adderall, Concerta, etc.) should notify a member of the Sports Medicine Department immediately to receive a copy of the ADHD Medical Exceptions Packet and begin the process of obtaining the necessary documentation and approval process.
  • Student-athletes must have the necessary documentation on file with the University of Maryland Sports Medicine Department in order to avoid possible sanctions by the NCAA and by the University as a result of a positive drug test.
  • Student-athletes, parents, and/or practitioners with questions or concerns regarding the ADHD evaluation process and/or the NCAA Medical Exception process may contact Dr. Yvette Rooks, Head Team Physician or Darryl Conway, Assistant Athletic Director- Sports Medicine, or consult the NCAA Medical Exceptions website

Previous Surgeries / Outside Medical Care:
Any student-athlete who is under the care of another physician for any chronic and/or recent injuries and/or illnesses, and/or if they have had any orthopedic or recent (within the past 4 years) general medical surgeries, must submit any operative and physician's notes and/or medical records related to the procedure(s) and submit a report and clearance on the physician's letterhead before they will be considered for medical clearance to participate. 


Exit Physical Interviews:
All student-athletes are requested to schedule an appointment with University of Maryland Sports Medicine personnel, prior to the completion of every spring academic term, for the purpose of an "Exit Physical Interview".  This interview will include a review of all injuries and/or illnesses received during participation as a student-athlete at the University of Maryland.  Referrals for further examination and follow-up care, if applicable, will be made for the student-athlete at the time of his/her Exit Physical Interview by University of Maryland Sports Medicine personnel.

Student-athletes will have ninety (90) days from the date of the expiration of their eligibility and/or voluntary or involuntary separation from the University of Maryland to have any medical conditions and/or injuries incurred evaluated and/or treated by University of Maryland Sports Medicine personnel and/or University of Maryland Team Physicians. All medical services must be provided by University of Maryland Sports Medicine personnel and/or University of Maryland Team Physicians unless otherwise approved in writing by the Assistant Athletic Director- Sports Medicine and/or his/her designee. After the ninety (90) day period, the University of Maryland Department of Intercollegiate Athletics will not be obligated to provide, or pay for, any treatment and/or medical services for any medical condition or injury.

At the time that a student-athlete signs a contract with a professional sports organization, other sport governing body, corporate sponsor, or agent, the obligation of the University of Maryland Department of Intercollegiate Athletics to pay for existing medical conditions will cease, and any financial assistance provided by the University of Maryland Department of Intercollegiate Athletics will be determined on a case-by-case basis.


Notice of Privacy Practices


Non-Student-Athlete Workout Waiver Procedures:
In order for University of Maryland, College Park alumni (those who earned degrees but did not necessarily exhaust eligibility) or former UMCP student-athletes to be cleared to participate in team practice activities on an occasional basis, the following procedures must be followed:

  • Members of the coaching staff must communicate their intentions to have individuals participate in a team's practice activity in writing to the Senior Associate Athletic Director- Compliance and/or his/her designee and the athletic trainer responsible for their sport and/or the Assistant Athletic Director- Sports Medicine.
  • Once written approval has been received from the Compliance Office, the coach may proceed with the process to have the individuals medically cleared to participate in the team's practice activity. 
  • The following items must be completed and on file in the University of Maryland Sports Medicine Unit before the individual is cleared to participate in any practice activities:
    • Written approval from the Compliance Office.
    • Documentation of a physical examination by a licensed physician (MD or DO) within the last six (6) months that clears the non-student-athlete to participate in intercollegiate athletics;
    • A signed Assumption of Risk Release Waiver.

 



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